Office24by7 for Procurement & Ops Teams
Requisitions, purchase orders, vendor approvals, inventory and master data on one platform — three-way matched and auditable, so spend is controlled and stock is always real-time.
Overview
Purchasing runs on email and spreadsheets while stock lives in a separate system. Approvals get lost, spend leaks past budget, and the inventory number is never quite right when sales or finance ask.
Office24by7 puts requisitions, purchase orders, vendor approvals, inventory and product data on one platform. Commitments climb an approval matrix, goods receipts update stock in real time, and three-way matching ties every PO to its receipt and bill — so operations run tight and every rupee is accounted for.
Explore Custom Applications →- ✓ Requisitions and GST-ready purchase orders
- ✓ Value-based vendor approval matrix
- ✓ Real-time inventory across warehouses
- ✓ Product catalogue and master data
- ✓ Three-way match of PO, receipt and bill
- ✓ Live spend against departmental budgets
What the team owns, day to day
Buyers, stores and vendor managers all work one source of truth for products, stock and spend.
Purchasing & Buyers
Requisitions raised, vendors chosen and POs issued within the approval matrix.
Stores & Warehouse
Goods receipt, put-away, transfers and counts that keep stock real-time.
Vendor Management
Vendor master, GSTIN, terms and performance kept clean and compliant.
Inventory Control
Reorder levels, batch and expiry watched across every warehouse.
Invoice Matching
Three-way match of PO, receipt and vendor bill before finance pays.
Category & Spend
Spend tracked against budgets and cost centres, by category and department.
Everything the team runs on
Procurement
Requisitions, POs and vendor approvals in one controlled workflow.
Inventory & Stock
Real-time stock across warehouses with batch, expiry and reorder.
Product Catalogue
Variants, units of measure, HSN/SAC codes and batches.
Pricing & Price Lists
Customer price lists, discount rules and tax rules.
Master Data
One clean source of truth for products and vendors.
Approvals & SLAs
Purchase and spend approvals with escalation when they stall.
Dashboards & Reports
Spend, stock cover and vendor performance in live dashboards.
Ops Comms
Vendor follow-ups and purchase queries, tracked and measured.
Workflows
Automate requisition routing, receipts and reorder tasks.
How a purchase moves, start to finish
Every step writes to one record, so the PO, the stock and the bill always reconcile.
Requisition
A team logs a purchase need with department, cost centre and justification captured up front.
Approve & Order
The requisition climbs the value-based matrix and becomes a GST-ready PO to the chosen vendor.
Receive Goods
Goods receipt books stock against the PO with batch and location, updating balances live.
Match & Pay
PO, receipt and vendor bill are matched three ways before payment is released.
Where the team puts it to work
Replenishment run
Items that hit their reorder level are flagged and a draft requisition is raised, so purchasing acts before a fast-mover runs dry.
Multi-warehouse transfer
Stock spread across branches shows in one view, and units move between locations to cover demand without over-ordering.
Invoice mismatch control
Three-way matching catches a vendor bill that exceeds the ordered quantity or rate, holding payment until it is resolved.
The payoff
Controlled spend
Value-based approvals require sign-off before any commitment is placed.
Stock you can trust
Receipts, issues and transfers keep one real-time balance for sales and finance alike.
Pay only what's due
Three-way matching ties payment to what was ordered and received, so overbilling is caught.
One product & vendor master
Items and vendors are defined once and used everywhere, so documents stay consistent.
Questions, answered
Yes. An approved purchase requisition converts directly into a GST-ready PO, carrying its department, cost centre and justification through for a clean audit trail.
Before a vendor bill is paid, the platform checks it against the purchase order and the goods receipt, so you only pay for what was actually ordered and received.
On-hand quantity is maintained per warehouse and location in real time, and you can transfer stock between them with movements that update both sides.
POs capture the billing GSTIN, tax on the order value and payment terms, so they act as clean source documents that vendor invoices reconcile against.
The Flow-Cognition Agent watches stock and open POs, drafts requisitions for items near reorder level, and flags invoices that don't match the PO or receipt — inside your permissions and fully logged.
AI for Procurement & Ops
The Flow-Cognition Agent watches stock levels and open purchase orders, drafts requisitions for items near reorder level and flags invoices that do not match the PO or receipt, with every action governed and logged. See exactly what it does for Procurement & Ops, or how the engine itself works.
Buy, stock and control on one platform
Start free, or get a guided walkthrough — purchasing, inventory and master data, three-way matched and auditable.